Employee Self-Service Portal (ESS) — India
Payslips, leave, TDS declarations, KYC — employees do it themselves, without calling HR
StaffSyncHR's employee self-service portal gives every employee 24/7 access to their payslips, leave balances, TDS declarations, KYC documents, and attendance requests — on web and mobile browser — freeing your HR team from repetitive daily queries.
2+ hrs
Daily HR time saved on repetitive queries
24/7
Payslip and leave access on web + mobile
0
HR interventions for payslip downloads
Self-service
TDS declaration, KYC, and regularisation
Why HR teams lose hours to repetitive queries
- · HR spends 2 hours a day answering "what is my leave balance?" and "can you send my payslip?"
- · Investment declaration season — 200 employees emailing scanned documents to one HR inbox
- · Attendance regularisation requests arrive as WhatsApp messages with no formal tracking
- · Employees update personal and bank details verbally — HR re-enters in the HRMS
- · Exit employees can't access their payslips and relieving letter after system access is removed
The ESS difference
Give employees the answers. Give HR back their time.
The most common HR queries — payslip, leave balance, TDS declaration, regularisation — don't require an HR person. StaffSyncHR's self-service portal handles all of them automatically, with full approval workflows where decisions are needed.
See it live on your data →Everything employees need — without emailing HR
Payslip access — current and historical
Employees access their payslips for every processed pay run directly from the ESS dashboard. Payslips are versioned and immutable — never altered after publish. Employees download PDF copies without contacting HR. Bank transfer details and deduction breakdowns visible on every slip.
Leave application and balance view
Apply for leave, view current CL/SL/EL balances, and track application status (PENDING → APPROVED → REJECTED) in real time. Leave encashment requests submitted directly from ESS. Manager receives in-app and email notifications for approval — no WhatsApp chains.
TDS investment declaration portal
Employees select their tax regime (Old vs New), declare investments (80C, 80D, HRA rent receipts, home loan interest), and upload proof documents via ESS. HR verifies proofs digitally. Approved declarations feed the TDS engine for the full financial year without manual re-entry.
KYC and profile self-update
Employees update personal details (address, emergency contacts), upload KYC documents (Aadhaar, PAN, bank cheque), and submit for HR verification — without emailing HR. Updates trigger an EmployeeDocument review workflow. HR approves or rejects with remarks in one click.
Attendance regularisation requests
Employee submits regularisation request for a missed punch or work-from-home day — with reason and time details. Manager receives notification and approves or rejects. Approved regularisations update the attendance register. Complete audit trail per request.
Probation status and confirmation tracking
Employees on probation can see their probation end date and current status from the ESS dashboard. Upon manager recommendation and HR confirmation, the promotion to permanent status is visible in ESS with the effective date and confirmation letter available to download.
Ready to modernise how you run HR?
See StaffSynchr on your own numbers. Start a 2-month free trial or book a 30-minute walkthrough — no credit card required.