The platform
One platform for the entire employee journey
11 connected modules — from the first onboarding invite to the final FnF settlement — each capable on its own, more powerful together.
Digital Onboarding
Onboard candidates in minutes, not days
Invite candidates to a self-service portal that collects personal details, KYC (Aadhaar/PAN), bank information, and asset issuance — then automatically creates the employee profile and pushes verified data directly to payroll on approval.
- Multi-step candidate portal — personal, statutory, KYC & bank forms
- Aadhaar, PAN & bank cheque verification with HR review workflow
- Bulk candidate import via CSV for batch onboarding
- Auto-generates employee profile & PayrollEmployee record on approval
Time & Attendance
Accurate attendance across every work model
Office, field, or remote — capture punches from biometric devices, GPS-geofenced mobile web check-ins, or the browser. A state-machine engine processes every record: late minutes, LOP fractions, comp-off, and overtime feed directly into payroll.
- ZKTeco, ESSL, Suprema & Hikvision biometric sync via on-premise agent
- GPS geofencing — location-tagged web punches with distance validation
- Unlimited shift rosters (Fixed, Flexi, Night) — zero restrictions or extra charges
- Attendance cycle lock → immutable payroll snapshot for LOP handoff
Leave Management
Policy-driven leave with zero payroll mismatches
Automated accruals, carry-forwards, encashments, and sandwich rules — configured once per grade or department and applied consistently. Leave-to-LOP data passes to payroll through the LeavePayrollBridge without manual reconciliation.
- Unlimited leave policies & custom accrual rules (Yearly, Monthly, Prorated)
- Carry-forward limits, expiry rules & leave encashment workflow
- Sandwich rule engine & Loss of Pay (LOP) auto-calculation
- LeavePayrollBridge passes net LWP days directly to pay runs
Salary & CTC Structuring
Version-controlled, tax-efficient CTC structures
Build component-level CTC templates — earnings, statutory deductions, and Flexible Benefit Plan (FBP) allowances — assign them to employees, and every revision is version-locked with an approval trail. Historical salary snapshots remain immutable even after future changes.
- Unlimited salary components & CTC templates (no ₹7,500 setup fees!)
- Versioned salary structures with per-employee CTC overrides
- Salary revision approval workflow with two-level approval chain
- Field-level audit trail (SnapshotAuditLog) on every CTC change
Payroll & TDS Engine
Run payroll confidently — every month
Gross-to-net Indian payroll with built-in TDS computation under Section 192 for both Old and New Tax Regimes. Prorated pay, arrears, variable pay, and statutory deductions are calculated in a single engine run and locked into an immutable payslip.
- 1-click pay runs — proration, arrears, variable pay & statutory deductions
- Dual-regime TDS (Old vs New) with 25+ exemption engines (HRA, LTA, NPS)
- Employee tax declaration portal with proof upload & HR verification
- Instant digital payslips released to Employee Self-Service (ESS)
Probation & Confirmation
Never miss a probation milestone again
The system tracks every employee's probation end date, fires alerts to managers, collects structured performance recommendations, and routes confirmation through the approval engine — with a confirmation letter generated on final approval.
- Automated probation-end alerts & manager task prompts
- Structured manager evaluation form with ratings & recommendation
- Probation extension workflow with HR override capability
- Confirmation letter generation on approval completion
Employee Document Vault
Secure, structured document storage per employee
Every employee has a structured digital vault — segmented by document type, with expiry tracking for time-bound documents, role-based access control, and HR-only confidentiality settings. KYC documents collected during onboarding flow automatically into the vault.
- Per-employee document vault with category segmentation
- Expiry alerts for Visas, Passports, Licences & certificates
- Role-based access — restrict confidential documents to HR only
- KYC docs from onboarding auto-land in the vault on approval
HR Letters & Exit & FnF
Issue letters & close exits without loose ends
Generate offer, appointment, increment, and relieving letters from configurable templates. For separations — resignation, termination, or retirement — the system manages notice periods, routes multi-department clearances (IT, Finance, Admin, HR), runs the Full-and-Final settlement engine, and shares the FnF slip with the employee.
- 1-click HR Letter Generator — Offer, Appointment, Increment, Relieving, NOC
- Exit lifecycle state machine: INITIATED → CLEARANCE → FNF_PENDING → CLOSED
- Asset & loan recovery ledger integrated into FnF deductions
- Exit interview templates with rehire eligibility rating
14-day free trial · No credit card required
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Book a 30-minute walkthrough tailored to your team size, industry, and modules — or start a free trial and explore yourself.
Platform-layer capabilities
The modules below power the workflows, visibility, and governance that connect every part of the platform.
Statutory Compliance
100% Indian statutory compliance — built in
PF, ESI, Professional Tax, Labour Welfare Fund, NPS, and Gratuity are computed natively by the statutory engine — with state-specific slab tables, IP period tracking, and proactive compliance alerts that fire before errors reach your return filings.
- PF / VPF engine with UAN, employer & employee split calculation
- ESI IP period tracker with wage-limit breach alerts
- Multi-state PT & LWF slabs configured per legal entity
- Automated compliance alerts — ESI_IP_MISSING, PF_CONFIG_MISSING
Unified Approvals Engine
One inbox for every HR approval
A single configurable approval engine underlies every HR action — leave, attendance regularisation, payroll, CTC revisions, onboarding, and exits. Managers work from one inbox; every decision is logged in an immutable approval history with HR override capability.
- 12 approval types — Leave, Attendance, CTC, Payroll, Exit FnF & more
- Unlimited custom approval chains — define required levels across all modules
- HR override capability with audit tracking on every decision
- Real-time email alerts to approvers via integrated notification engine
Dashboard & Reports
Real-time workforce visibility & audit-ready reports
An executive dashboard surfaces live headcount, today's attendance snapshot, pending approvals, compliance risk alerts, and attrition trends — all role-scoped. The report centre provides 10+ pre-built report types (attendance, LOP audit, payroll summary) with saved filter views and CSV/Excel export.
- Live KPIs — headcount, attendance, pending approvals, compliance alerts
- 30-day attendance & attrition trend charts, workforce demographics
- 10+ report types: MONTHLY, LOP_AUDIT, PAYROLL_INPUT, LOCK_AUDIT & more
- Unlimited admins & custom user roles — zero extra charges
- Saved report views with custom filters — export to CSV/Excel
Transparent, per-employee pricing
All 11 modules · From ₹100 per employee / month
Annual billing available · 14-day free trial · No credit card required
Ready to modernise how you run HR?
See StaffSynchr on your own numbers. Start a 14-day free trial or book a 30-minute walkthrough — no credit card required.