The platform
One platform for the entire employee journey
11 connected modules — from the first onboarding invite to the final FnF settlement — each capable on its own, more powerful together.
Digital Onboarding
Onboard candidates in minutes, not days
Invite candidates to a self-service portal that collects personal details, KYC (Aadhaar/PAN), bank information, and asset issuance — then automatically creates the employee profile and pushes verified data directly to payroll on approval.
- Multi-step candidate portal — personal, statutory, KYC & bank forms
- Aadhaar, PAN & bank cheque verification with HR review workflow
- Bulk candidate import via CSV for batch onboarding
- Auto-generates employee profile & PayrollEmployee record on approval
Time & Attendance
Accurate attendance across every work model
Office, field, or remote — capture punches from biometric devices, GPS-geofenced mobile web check-ins, or the browser. A state-machine engine processes every record: late minutes, LOP fractions, comp-off, and overtime feed directly into payroll.
- ZKTeco, ESSL, Suprema & Hikvision biometric sync via on-premise agent
- GPS geofencing — location-tagged web punches with distance validation
- Unlimited shift rosters (Fixed, Flexi, Night) — zero restrictions or extra charges
- Attendance cycle lock → immutable payroll snapshot for LOP handoff
Leave Management
Policy-driven leave with zero payroll mismatches
Automated accruals, carry-forwards, encashments, and sandwich rules — configured once per grade or department and applied consistently. Leave-to-LOP data passes to payroll through the LeavePayrollBridge without manual reconciliation.
- Unlimited leave policies & custom accrual rules (Yearly, Monthly, Prorated)
- Carry-forward limits, expiry rules & leave encashment workflow
- Sandwich rule engine & Loss of Pay (LOP) auto-calculation
- LeavePayrollBridge passes net LWP days directly to pay runs
Salary & CTC Structuring
Version-controlled, tax-efficient CTC structures
Build component-level CTC templates — earnings, statutory deductions, and Flexible Benefit Plan (FBP) allowances — assign them to employees, and every revision is version-locked with an approval trail. Historical salary snapshots remain immutable even after future changes.
- Unlimited salary components & CTC templates (no ₹7,500 setup fees!)
- Versioned salary structures with per-employee CTC overrides
- Salary revision approval workflow with two-level approval chain
- Field-level audit trail (SnapshotAuditLog) on every CTC change
Payroll & TDS Engine
Run payroll confidently — every month
Gross-to-net Indian payroll with built-in TDS computation under Section 192 for both Old and New Tax Regimes. Prorated pay, arrears, variable pay, and statutory deductions are calculated in a single engine run and locked into an immutable payslip.
- 1-click pay runs — proration, arrears, variable pay & statutory deductions
- Dual-regime TDS (Old vs New) with 25+ exemption engines (HRA, LTA, NPS)
- Employee tax declaration portal with proof upload & HR verification
- Instant digital payslips released to Employee Self-Service (ESS)
Probation & Confirmation
Never miss a probation milestone again
The system tracks every employee's probation end date, fires alerts to managers, collects structured performance recommendations, and routes confirmation through the approval engine — with a confirmation letter generated on final approval.
- Automated probation-end alerts & manager task prompts
- Structured manager evaluation form with ratings & recommendation
- Probation extension workflow with HR override capability
- Confirmation letter generation on approval completion
Employee Document Vault
Secure, structured document storage per employee
Every employee has a structured digital vault — segmented by document type, with expiry tracking for time-bound documents, role-based access control, and HR-only confidentiality settings. KYC documents collected during onboarding flow automatically into the vault.
- Per-employee document vault with category segmentation
- Expiry alerts for Visas, Passports, Licences & certificates
- Role-based access — restrict confidential documents to HR only
- KYC docs from onboarding auto-land in the vault on approval
HR Letters & Exit & FnF
Issue letters & close exits without loose ends
Generate offer, appointment, increment, and relieving letters from configurable templates. For separations — resignation, termination, or retirement — the system manages notice periods, routes multi-department clearances (IT, Finance, Admin, HR), runs the Full-and-Final settlement engine, and shares the FnF slip with the employee.
- 1-click HR Letter Generator — Offer, Appointment, Increment, Relieving, NOC
- Exit lifecycle state machine: INITIATED → CLEARANCE → FNF_PENDING → CLOSED
- Asset & loan recovery ledger integrated into FnF deductions
- Exit interview templates with rehire eligibility rating
2-month free trial · No credit card required
Ready to see this on your own data?
Book a 30-minute walkthrough tailored to your team size, industry, and modules — or start a free trial and explore yourself.
Platform-layer capabilities
The modules below power the workflows, visibility, and governance that connect every part of the platform.
Statutory Compliance
100% Indian statutory compliance — built in
PF, ESI, Professional Tax, Labour Welfare Fund, NPS, and Gratuity are computed natively by the statutory engine — with state-specific slab tables, IP period tracking, and proactive compliance alerts that fire before errors reach your return filings.
- PF / VPF engine with UAN, employer & employee split calculation
- ESI IP period tracker with wage-limit breach alerts
- Multi-state PT & LWF slabs configured per legal entity
- Automated compliance alerts — ESI_IP_MISSING, PF_CONFIG_MISSING
Compliance Monitor
Proactive statutory health dashboard
Identify compliance gaps before they turn into penalties. The Compliance Monitor continuously scans your workforce data and triggers alerts for missing PF configurations, ESI wage limit crossovers, and missing statutory records.
- Real-time dashboard for PF, ESI, PT & LWF anomalies
- Severity-based alerts: CRITICAL, WARNING, INFO
- Actionable insights to resolve issues directly from the dashboard
- Centralised audit alerting before filing monthly returns
Unified Approvals Engine
One inbox for every HR approval
A single configurable approval engine underlies every HR action — leave, attendance regularisation, payroll, CTC revisions, onboarding, and exits. Managers work from one inbox; every decision is logged in an immutable approval history with HR override capability.
- 12 approval types — Leave, Attendance, CTC, Payroll, Exit FnF & more
- Unlimited custom approval chains — define required levels across all modules
- HR override capability with audit tracking on every decision
- Real-time email alerts to approvers via integrated notification engine
Dashboard & Reports
Real-time workforce visibility & audit-ready reports
An executive dashboard surfaces live headcount, today's attendance snapshot, pending approvals, compliance risk alerts, and attrition trends — all role-scoped. The report centre provides 10+ pre-built report types (attendance, LOP audit, payroll summary) with saved filter views and CSV/Excel export.
- Live KPIs — headcount, attendance, pending approvals, compliance alerts
- 30-day attendance & attrition trend charts, workforce demographics
- 10+ report types: MONTHLY, LOP_AUDIT, PAYROLL_INPUT, LOCK_AUDIT & more
- Unlimited admins & custom user roles — zero extra charges
- Saved report views with custom filters — export to CSV/Excel
Transparent, per-employee pricing
All 11 modules · From ₹100 per employee / month
Annual billing available · 2-month free trial · No credit card required
Ready to modernise how you run HR?
See StaffSynchr on your own numbers. Start a 2-month free trial or book a 30-minute walkthrough — no credit card required.